Automated Fee Reminders — Stop Chasing Parents for Fees
PayMyFees automatically sends SMS and email reminders to students and parents when a fee is due or overdue. Your staff does nothing — the system handles every follow-up. You get more on-time payments and fewer awkward conversations. Included free with every PayMyFees account.
How Automated Fee Reminders Work in PayMyFees
When you set up a fee structure in PayMyFees, you specify the fee due dates. The system automatically tracks each student's payment status. When a fee becomes due — or when an overdue fee is still unpaid — PayMyFees sends a reminder directly to the student's registered mobile number (SMS) and email address, without any action from your staff.
The reminder message includes the outstanding amount and a payment link that opens your branded student portal. The student or parent taps the link, chooses their preferred payment method (UPI, card, net banking) and completes the payment in under a minute. Your dashboard updates in real time the moment the payment lands.
Share Payment Links via WhatsApp — One Click, Done
Beyond automated SMS and email, PayMyFees makes it easy for your staff to share a student's personalised payment link directly on WhatsApp. Generate the link from your admin dashboard and paste it into a WhatsApp message or group. The parent taps it, sees exactly what's due, and pays via UPI or card — all without logging into any portal or remembering any password.
This is particularly effective for institutes whose parents are more active on WhatsApp than email — which, in India, is the majority. You get the speed of WhatsApp combined with the security and tracking of PayMyFees.
See Who Hasn't Paid — At a Glance
Automated reminders are most effective when combined with real-time defaulter visibility. PayMyFees shows you a live list of students with pending fees — filterable by course, batch, fee head and date range. You can see the exact overdue amount per student, view their payment history and trigger a manual reminder with a single click for specific students who need extra follow-up.
No more maintaining a separate Excel sheet to track who has paid and who hasn't. No more phone calls to check payment status. Everything is in one dashboard.
Why Automated Fee Reminders Matter
Manual fee follow-up is the biggest time drain for institute administrators in India. Here is what automated reminders solve.
Saves Staff Hours Every Month
Calling and messaging parents about overdue fees can take 2–3 hours per week. PayMyFees eliminates that entirely with zero staff effort.
Fewer Fee Defaults
Timely reminders nudge parents to pay before dues pile up. Institutes on PayMyFees report significantly fewer chronic defaulters after going digital.
No Awkward Conversations
Fee reminders from a system feel less personal than a staff member calling directly. Parents appreciate the professionalism — and pay faster.
Auto Retry on Failed Payments
If a payment fails mid-transaction, PayMyFees prompts the student to retry before leaving — so you capture more revenue on each payment attempt.
Let PayMyFees handle every fee follow-up — automatically
Set up your fee structures once. PayMyFees sends every reminder, tracks every payment and shows you every defaulter — without any ongoing work from your team. Free to start, up and running within the hour.
Get Started FreeFrequently Asked Questions
Here's what you need to know about PayMyFees, based on the questions we get asked the most.
We follow a 'T + 2' settlement cycle, meaning the payment will be settled into your bank account in 2 working days from the successful transaction date. This is the same bank account details of which were provided in your KYC documents.
Generally an identity proof with photograph and an address proof are the two basic mandatory KYC documents that are required to establish one's identity.
For KYC, one needs to upload copies of PAN Card, Aadhar Card & a Cancelled Cheque (without signature).
The objective of KYC guidelines is to prevent businesses from being used by criminal elements for money laundering activities. It also enables businesses to understand their customers, their financial dealings so as to serve them better and manage its risks prudently.
For KYC, one needs to upload copies of PAN Card, Aadhar Card & a Cancelled Cheque (without signature). If someone does not upload the KYC documents, settlements to the partner Institute will not happen & shall be withheld. To start settlements to your bank account, we need your bank account details & your PAN details.
Students can be added one-by-one or imported from an Excel file. Format of the Excel file can be found in the panel itself.
Unlimited. There is no limit on the number of students you can add or import.
Students will receive an SMS with their login details on their mobile phones immediately after their account is created in the system - either when you import student details in to the system or when you create their account individually.
Unlimited. There is no limit on the number of Courses, Programs or Batches you can create.
No. You can copy the fees structure & rename it as per your needs. You can also modify, add or remove fee heads if needed in the copied fees structure.
PayMyFee supports & accepts payments from all major Credit & Debit Cards (VISA, MasterCard, RuPay, AMEX, Diners), Internet Banking (All major Indian Banks), Mobile Wallets (Paytm, Mobikwik, JioMoney, etc.), UPI & Prepaid Cards. PayMyFee also supports acceptance of International payments.
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