Fee Defaulter Tracking — Know Exactly Who Hasn't Paid
PayMyFees gives you a real-time view of every student with a pending or overdue fee — the exact amount owed, how many days overdue and their complete payment history. Filter by course, batch, class, fee head or date range. No Excel sheets, no manual registers. Everything is live and accurate, the moment a payment is made or missed.
A Live Defaulter List That Updates Automatically
Traditional fee management involves staff manually updating an Excel sheet every time a payment comes in — or calling the accounts office to check whether a specific student has paid. PayMyFees eliminates this entirely. As soon as a student pays online, their status changes from pending to paid in real time. Your defaulter list is always accurate, always current — no manual updates required.
You can export the defaulter list as a PDF or Excel file for use in staff meetings or for printing notices. The export includes each student's name, class/batch, outstanding amount, fee head breakdown and the number of days overdue.
Filter Defaulters by Class, Batch, Course or Fee Head
Large institutes with thousands of students need more than a flat defaulter list — they need to slice the data by segment. PayMyFees lets you filter pending fees by course, program, batch, class, fee head (tuition, transport, hostel, exam) or academic year. A class teacher can see defaulters only in their section. The accounts department can pull a full institute-wide outstanding report. Each view is accurate and generated instantly.
Automated Reminders to Defaulters — No Staff Intervention
Knowing your defaulters is only half the solution — the other half is following up effectively. PayMyFees automatically sends SMS and email reminders to students and parents whose fees are due or overdue. The reminder includes the outstanding amount and a direct payment link. If a parent still hasn't paid after a few days, your staff can generate and share the personalised payment link via WhatsApp with a single click.
This two-layer approach — automated reminders plus easy manual follow-up — reduces chronic defaults significantly without adding work to your team's daily routine.
Complete Visibility into Every Rupee Owed
PayMyFees gives your institute a 360° view of fee collections — collected, pending and overdue.
Student-level Defaulter Report
See each defaulter's name, outstanding amount, fee head breakdown and how many days overdue — in one report.
Multi-level Filtering
Filter defaulters by course, batch, fee head or date. Works equally well for a 50-student tuition centre or a 5,000-student college.
Real-time Updates
The defaulter list refreshes instantly when a payment is received. No manual reconciliation or data entry needed.
PDF & Excel Export
Download the defaulter list or any pending fee report as PDF or Excel for use in meetings, notices or accounting.
Stop guessing. Start knowing exactly who owes what.
PayMyFees gives you a live, accurate defaulter list the moment you sign up. Free to start, no credit card needed, live in under an hour.
Frequently Asked Questions
Here's what you need to know about PayMyFees, based on the questions we get asked the most.
We follow a 'T + 2' settlement cycle, meaning the payment will be settled into your bank account in 2 working days from the successful transaction date. This is the same bank account details of which were provided in your KYC documents.
Generally an identity proof with photograph and an address proof are the two basic mandatory KYC documents that are required to establish one's identity.
For KYC, one needs to upload copies of PAN Card, Aadhar Card & a Cancelled Cheque (without signature).
The objective of KYC guidelines is to prevent businesses from being used by criminal elements for money laundering activities. It also enables businesses to understand their customers, their financial dealings so as to serve them better and manage its risks prudently.
For KYC, one needs to upload copies of PAN Card, Aadhar Card & a Cancelled Cheque (without signature). If someone does not upload the KYC documents, settlements to the partner Institute will not happen & shall be withheld. To start settlements to your bank account, we need your bank account details & your PAN details.
Students can be added one-by-one or imported from an Excel file. Format of the Excel file can be found in the panel itself.
Unlimited. There is no limit on the number of students you can add or import.
Students will receive an SMS with their login details on their mobile phones immediately after their account is created in the system - either when you import student details in to the system or when you create their account individually.
Unlimited. There is no limit on the number of Courses, Programs or Batches you can create.
No. You can copy the fees structure & rename it as per your needs. You can also modify, add or remove fee heads if needed in the copied fees structure.
PayMyFee supports & accepts payments from all major Credit & Debit Cards (VISA, MasterCard, RuPay, AMEX, Diners), Internet Banking (All major Indian Banks), Mobile Wallets (Paytm, Mobikwik, JioMoney, etc.), UPI & Prepaid Cards. PayMyFee also supports acceptance of International payments.
From the PayMyFees Blog
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