Digital Fee Challan Software — Go Paperless
PayMyFees replaces paper fee challans with a fully digital system. Students see exactly what they owe — fee head by fee head — on their personalised payment portal. They pay online, and an instant digital receipt lands in their inbox. No printing, no distribution, no lost slips. Everything is tracked, timestamped and stored permanently.
What Is a Fee Challan — and Why Go Digital?
A fee challan is a fee demand notice issued by an educational institute to a student, showing the amount due, the fee heads (tuition, transport, hostel, library, exam, etc.) and the due date. Traditionally, schools print and distribute paper challans — a process that wastes staff time and is prone to errors, losses and disputes.
A digital fee challan does exactly the same thing but better: it is generated automatically by the system, delivered to the student/parent by email, accessible 24/7 through the student payment portal, and doubles as the payment interface — the student can pay directly from the challan itself. There is no printing cost, no distribution effort and no risk of the challan being misplaced.
How PayMyFees Generates Fee Challans Automatically
When you create a fee structure in PayMyFees and assign students to courses, the system calculates each student's dues automatically based on the structure — term by term, head by head. This student-specific fee summary (the digital challan equivalent) is always live on the student payment portal.
When a fee becomes due, PayMyFees sends an SMS and email reminder with a link to the student's payment page. The page shows the exact amount owed, broken down by fee head, just like a traditional challan — except the student can pay directly from it with one click. Once paid, an instant digital receipt is generated and emailed. This receipt serves as permanent proof of payment — no counter stamp needed.
Instant Digital Receipts After Every Payment
Every time a payment is completed on PayMyFees, the system generates and emails an instant digital receipt to the student and parent. The receipt includes the institute name and logo, the student's name and registration number, a breakdown of fees paid by head, the payment mode and transaction ID, and the date and time of payment.
This receipt is the digital replacement for the manual receipt book. It is legally equivalent to a paper receipt, can be downloaded and printed, and is permanently accessible from the student's transaction history. Institutes can choose from receipt templates that carry their branding for a professional look.
Why Institutes Are Switching to Digital Fee Challans
Zero Printing Cost
Eliminating paper challans saves thousands of rupees per year in printing and stationery costs, especially for large institutes distributing challans to every student every term.
No Distribution Effort
Paper challans require staff to distribute, collect back, and reconcile. Digital challans are delivered automatically by the system to every student in seconds.
No Lost Challans or Receipts
Parents frequently lose paper challans and receipts. Digital records are permanent, searchable and always accessible from any device — no risk of loss.
Fewer Disputes
Digital payment records with timestamps and transaction IDs eliminate disputes about whether a fee was paid or which term it was for. Every transaction is permanently documented.
Pay Directly from the Challan
The digital challan is also the payment interface. Students tap the link, see their dues and pay via UPI or card instantly — all in one step.
Works for All Institute Types
Schools, colleges, universities, coaching institutes, academies and private tutors — PayMyFees digital challans work for any educational setup, any fee structure.
Print your last paper challan today.
PayMyFees makes the switch to digital fee challans and receipts effortless. Sign up free, set up your fee structures and go live within the hour — no technical knowledge needed.
Start Free — Go PaperlessFrequently Asked Questions
Here's what you need to know about PayMyFees, based on the questions we get asked the most.
We follow a 'T + 2' settlement cycle, meaning the payment will be settled into your bank account in 2 working days from the successful transaction date. This is the same bank account details of which were provided in your KYC documents.
Generally an identity proof with photograph and an address proof are the two basic mandatory KYC documents that are required to establish one's identity.
For KYC, one needs to upload copies of PAN Card, Aadhar Card & a Cancelled Cheque (without signature).
The objective of KYC guidelines is to prevent businesses from being used by criminal elements for money laundering activities. It also enables businesses to understand their customers, their financial dealings so as to serve them better and manage its risks prudently.
For KYC, one needs to upload copies of PAN Card, Aadhar Card & a Cancelled Cheque (without signature). If someone does not upload the KYC documents, settlements to the partner Institute will not happen & shall be withheld. To start settlements to your bank account, we need your bank account details & your PAN details.
Students can be added one-by-one or imported from an Excel file. Format of the Excel file can be found in the panel itself.
Unlimited. There is no limit on the number of students you can add or import.
Students will receive an SMS with their login details on their mobile phones immediately after their account is created in the system - either when you import student details in to the system or when you create their account individually.
Unlimited. There is no limit on the number of Courses, Programs or Batches you can create.
No. You can copy the fees structure & rename it as per your needs. You can also modify, add or remove fee heads if needed in the copied fees structure.
PayMyFee supports & accepts payments from all major Credit & Debit Cards (VISA, MasterCard, RuPay, AMEX, Diners), Internet Banking (All major Indian Banks), Mobile Wallets (Paytm, Mobikwik, JioMoney, etc.), UPI & Prepaid Cards. PayMyFee also supports acceptance of International payments.
From the PayMyFees Blog
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